Development Coordinator, Individual Giving (Regular/Full-time)
Reports To: Associate Director of Development, Individual Giving
Employment Status: Regular/Full-time
The Alliance Theatre is committed to equity, diversity, and inclusion in all areas of our work, including play selection, casting, marketing and public relations efforts, education programs, recruitment of staff and volunteers, and the composition of the Board of Directors.
The Alliance Theatre is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, class, religion, country of origin, political belief, (dis)ability, age, gender identity, sexual orientation, protected veteran status, or any factor protected by law. Members of underrepresented groups are encouraged to apply.
The Development Coordinator serves on the Individual Giving team, supporting and implementing tasks to grow the individual giving program at the Alliance Theatre and contributing to the overall Development goals of the Theatre. The ideal candidate will help serve as a liaison with our donors and patrons, while also providing support to team efforts to grow individual support of the Alliance.
• Monday – Friday, 9 a.m. – 5 p.m.
• Some early mornings, evenings and weekends are required for special events
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
• With supervision from Director of Development, execute 4-6 broad-based appeal campaigns for the Theatre. Oversee/implement mailing design, fulfillment, and follow-up. Work with Graphic Designers, printers and other necessary parties to develop solicitation materials.
• In coordination with the Development Manager and Associate Director of Development, conduct follow-up with individual broad-based giving level donors for gifts under $1,000, helping support team efforts to graduate donors up the giving pipeline and building our overall portfolio of donors. The ideal candidate will grow his/her own portfolio of broad-based level donors for ongoing cultivation and stewardship.
• Plan and implement cultivation and stewardship activities including but not limited to small to mid-sized donor events around special occasions for the Theatre.
• Coordinate donor relations and gift stewardship, including acknowledgement process, the creation of benefits, targeted donor events and special thank you efforts.
• Merge and print appeal letters; track and record in Tessitura; assist with other donor correspondence.
• Oversee fulfillment of donor benefits.
• Database administration including creating, updating, and tracking donor plans in Tessitura; compiling donor lists for Alliance playbill, events, and other internal purposes as assigned.
• Conduct donor research as needed.
• Other duties as requested or assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
• Bachelor’s degree preferred.
• One to three years of administrative support experience or possess an equivalent combination of education and experience.
• Experience in fundraising/development strongly preferred.
• Highly proficient with MS Word, Windows, Excel, PowerPoint and Outlook
• Donor database or similar experience required; experience with Tessitura strongly preferred.
Skills and Abilities:
• Detail oriented with strong organizational and planning skills.
• Ability to multi-task, prioritize and work effectively in a fast-paced work environment.
• Ability to communicate with all departments, working collaboratively as needed with a variety of people, creating and maintaining an innovative and cooperative staff work environment.
• Exceptional interpersonal skills and the ability to communicate effectively with staff members, donors and volunteers.
• Excellent attention to detail and follow-through techniques for multiple tasks. Background in music or the arts preferred.
PHYSICAL DEMANDS/WORK ENVIRONMENT:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed.
• The noise level in the work environment is usually moderate.