Artistic Assistant (Regular/Full-time)
Department: Artistic Assistant – Alliance
Reports To: Artistic Director
Employment Status: Full-time
The Alliance Theatre is committed to equity, diversity, and inclusion in all areas of our work, including play selection, casting, marketing and public relations efforts, education programs, recruitment of staff and volunteers, and the composition of the Board of Directors.
The Alliance Theatre is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, class, religion, country of origin, political belief, (dis)ability, age, gender identity, sexual orientation, protected veteran status, or any factor protected by law. Members of underrepresented groups are encouraged to apply.
The Artistic Assistant supports the daily administrative functions of the Alliance Theatre’s Artistic Department. The AA position provides logistical support for the department’s programs and people, working closely with the Artistic Director and the Producing team, and requires a professional demeanor, service oriented communication skills, and strong organizational abilities, all handled with efficiency, confidence, and cheerful disposition.
• M– F, 9:00am – 5:00pm; Evenings, Mornings, and Weekends as necessary
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
1. Specific to Artistic Director’s Office:
• First point of contact with all visits, correspondence and calls for Artistic Director (AD).
• Provide AD with preparatory information for all engagements, including notes, contact information, maps and directions, etc.
• Schedule and maintain AD’s calendar, making all necessary travel arrangements, including accommodations and air travel.
• Prioritize, draft and prepare correspondence for AD, maintaining individual and institutional files on all AD contacts, and properly routing and recording AD specific script submissions.
• Process credit cards, check requests, and reimbursements for Artistic Director.
• Help AD with basic technological support, including computer and printer troubleshooting.
2. Specific to Artistic Programs and Producing Team:
• Assist in coordinating scheduling and booking spaces and materials for readings, workshops, and meetings as needed for the Reiser Artist Lab, the National Graduate Playwriting Competition, and other new work development.
• Assist in annual application process for Reiser and NGPC, distributing application materials, handling incoming queries from artists, facilitating the work of the judges panels, and communicating with applicant pool post selection.
• Assist with the annual application and selection process and onboarding of the Kenny Leon Fellow, the Spelman Leadership interns and Fellow, the Artistic Direction Fellow, and literary interns, and act as communication point for inquiries and applicants for same.
• Assist with production specific research projects, developing lists with directors for creative team use, actor packet distribution and rehearsal hall presentation and copying and distributing same.
• Onboarding script and score wranglers brought on for production-specific work and coordinating smooth integration of that work into Woodruff IT and printer systems.
3. Supporting the Artistic Department:
• Assist in all artistic event planning and implementation, including marketing support.
• Support the Audience Development team with pre and post performance discussions.
• Staff opening night parties assigned to Artistic Department.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
• One to three years of comparable experience.
• Strong computer skills, including MS Office products Knowledge of Tessitura (Woodruff CRM), Reserve (Woodruff scheduling system) and Adobe Suite is a plus.
• Must have a valid driver’s license and willing to drive Theatre’s company vehicles as necessary.
Skills and Abilities:
• Personable, outgoing, and well-spoken.
• Must be comfortable interfacing with numerous people on a daily basis.
• Detail oriented, able to handle several tasks simultaneously.