Assistant Orchestra Personnel Manager (Regular/Full-time)
Department: Orchestra Operations
Reports To: Director of Orchestra Personnel
Employment Status: Regular/Full Time
In collaboration with the Director of Orchestra Personnel, the Assistant Orchestra Personnel Manager is responsible for supporting the day-to-day personnel activities of the Atlanta Symphony Orchestra (ASO). The successful candidate will build and maintain trust among orchestra musicians and administrative staff, serve as liaison between musicians and management, and fulfill the duties of the Director of Orchestra Personnel in his/her absence. Responsibilities include coordinating and running Local and National auditions, maintaining Personnel Office records (contracts, attendance, rosters, etc.), hiring Extra Musicians, and serving as a resource for musicians, while handling Personnel matters with discretion.
- Flexible work schedule, including nights, weekends, and travel for runouts, overnighters, and tours as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Work with Director of Orchestra Personnel in administering the Collective Bargaining Agreement (CBA) with respect to all services, including start and stop times, breaks, attendance, seating, musicians’ needs, payroll enrollment, posting schedules and official communications, etc.
- Maintain personnel records and databases, including contact information, musician contracts, rosters, part assignments, attendance records etc.
- Maintain internal musician website to keep information current, including rehearsal orders, rosters, employee forms, etc.
- Manage national and local auditions, serving as the primary point of contact for candidates; handle logistical preparation and day-of coordination of all auditions.
- Collect new hire paperwork from musicians and ensure paperwork is completed and provided to Human Resources in a timely manner.
- Collaborate with Human Resources to communicate any musician change requests throughout the year.
- Serve as primary point of contact for musicians regarding the ASO’s instrument insurance policy; collaborate with broker throughout policy year to ensure all covered equipment values are up-to-date; facilitate annual renewal process.
- Assist in preparation of orchestra payroll and pension reports.
- Other duties and responsibilities as may be assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
- Bachelor’s Degree and orchestra operations experience required.
- Formal musical training, knowledge of classical orchestral repertoire/ instrumentations, or orchestral performance experience highly preferred.
- Supervisory or demonstrated leadership experience helpful.
Skills and Abilities:
- Strong ability to prioritize multiple tasks and inquiries.
- Extreme attention to detail.
- Heavy emphasis on recordkeeping and documentation consistent with overall needs of Orchestra Personnel, CBA, and management.
- Ability to perform basic mathematical calculations.
- Proficiency with computer software, especially word processing and spreadsheet applications.
- Strong interpersonal skills; ability to maintain strict confidentiality of all relevant personnel records.
Physical Demands/Work Environment:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed.
- The noise level in the work environment is usually moderate.