Assistant to the Chief Curator and Director of Collections and Exhibitions (Regular/Full-time)
Reports To: Chief Curator and Director of Collections and Exhibitions
Employment Status: Regular/Full-time
Provide administrative, accounting and research support for the Chief Curator and Director of Collections and Exhibitions. All will be approached in a manner consistent with the High’s commitment to growth, inclusivity, collaboration and connectivity.
• Monday – Friday, 9am – 5pm, with some nights and weekends required as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
• Perform general administrative tasks for the Chief Curator and Director of Collections and Exhibitions including calendar and travel scheduling, correspondence, maintain departmental files, invoice processing and tracking departmental funds.
• Arrange meetings, prepare agendas and PowerPoints, take minutes, and circulate action items.
• Assist in research and planning of Collections-based activities.
• Maintain schedule and bookings for Works on Paper Study Room.
• Provide support for special initiatives and programs, as needed.
• Process and track incoming exhibition proposals and circulate monthly reports.
• Set-up and maintain relevant digital and hardcopy exhibition files.
• Provide client service and hospitality for high-profile patrons, artists and lenders.
• Assist with Board Committee meeting preparations and minutes.
• Perform additional duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
• B.A. in art history or related field with at least three years office management and/or museum experience required.
• Computer experience; the ability to create presentations, formulate budgets, read spreadsheets and database proficiency essential.
• Must be proficient in Microsoft Office – Outlook, PowerPoint, Word, Excel and Access, Photoshop, and digital scanning programs.
• Proficiency in creating and maintaining Excel spreadsheets.
• Familiarity with database systems required; TMS desired.
Skills and Abilities:
• Must be a team player, highly organized, detail oriented, able to prioritize and be flexible.
• Must possess excellent written and oral communication skills using a variety of methods.
• Ability to read and analyze business and financial reports.
• Must be able to maintain budgets and handle basic bookkeeping and accounting.
• Ability to present information in report form.
• Must be able to solve practical problems and prioritize needs in a variety of situations where standardization is limited and immediate decisions may be necessary.
PHYSICAL DEMANDS/WORK ENVIRONMENT:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed.
• The noise level in the work environment is usually moderate.