Associate Production Manager ( Regular/Full Time)
Department: Alliance Theatre – Production
Reports To:Director of Production
The Alliance Theatre is committed to equity, diversity, and inclusion in all areas of our work, including play selection, casting, marketing and public relations efforts, education programs, recruitment of staff and volunteers, and the composition of the Board of Directors.
The Alliance Theatre is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, class, religion, country of origin, political belief, (dis)ability, age, gender identity, sexual orientation, protected veteran status, or any factor protected by law. Members of underrepresented groups are encouraged to apply.
The Associate Production Manager of the Alliance Theatre collaborates with the Director of Production to manage operations and administration of all production management activities. The associate will typically take the lead production management role on two to three productions per season. This position will work closely with company management, producers, and other internal stakeholders to ensure a high level of success for our productions. This work will be done by supporting the directors’ and designers’ visions related to production within the allotted time, budget, and scope, while maintaining values of artistic excellence; equity, diversity, and inclusion; and fiscal responsibility. Strong applicants will have a demonstrated background in production management, technical theatre, or stage management and experience leading a high-functioning team. The Alliance Theatre produces 11 shows annually, including LORT B and D stage and Theatre for Young Audiences productions.
- Typically, Monday to Friday, 8:00am to 4:30pm, but late nights and weekends are common during tech and preview process (40 hours – 60+ hours/week).
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Actively participating in team building. Fostering a work environment of artistic excellence; equity, diversity, and inclusion; and financial responsibility.
- Excellent written and verbal communication skills, an eye for detail, finding efficient paths, and organization.
- A strong aptitude for financial accounting.
- Experience drafting and negotiating contracts. Familiarity with union agreements including USA and AEA.
- Demonstrated ability to interact with a diverse range of collaborators and creative processes.
- Willingness to adapt to a given project or team while maintaining core Alliance Theatre organizational needs.
- Managing and prioritizing multiple overlapping and on-going projects to high standards within time, human resource, and budgetary constraints.
- Knowledge of safety policies and procedures within a performing arts environment.
- Creative problem solving and a general curiosity and openness to continual learning and growth.
- Maintaining a positive attitude and calm demeanor under pressure.
- Helping to create and oversee the annual budget for the production departments.
- Maintaining, with the production department heads, records of expenses on each project.
- Keeping stakeholders apprised of potential overages.
- Production first point of contact for facility rental requests. Working with stage operations during contracting and being site supervisor for rentals as assigned.
- Scheduling a variety of meetings, attending those meetings, and taking and distributing notes.
- Attend technical rehearsals and lead post-rehearsal notes sessions as assigned.
- Assist in the long-range planning for the production department, including anticipating personnel, scheduling, and equipment needs.
- Upholding the artistic standards and achieving the artistic vision of the Alliance Theatre.
Additional Responsibilities May Include:
- Distributing technical specifications about the facilities to members of the artistic and design teams.
- Assisting other departments in getting production related information and in the planning and executing of show support events.
- Providing support for all in-house functions, parties, and special events as necessary.
- Other duties as assigned by the Director of Production.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills, Abilities, and Knowledge:
- Strong project management skills that demonstrate the ability to deliver complex projects on time and on budget, in a safe and efficient manner, with artistic excellence.
- Ability to balance scale and scope of productions with director, designers, and producing team while allocating and advocating for appropriate time and resources needed by employees to realize designers’ visions.
- Must demonstrate superior written and verbal communication skills and be comfortable in collaborating with a wide variety of artists, technicians, and administrators with diverse backgrounds, including people with demanding artistic talents and personalities.
- Ability to lead, inspire, and supervise employees to get work done safely and efficiently, including appropriate delegation to keep the flow of work moving.
- Proficiency with Microsoft Office, including the ability to create and maintain accounting spreadsheets. Familiarity with the personnel and financial tracking software Workday is a plus.
- Embraces a commitment to Equity, Diversity and Inclusion by acting as an internal advocate in growing the Equity, Diversity and Inclusion skills of the Production Department employees and modeling inclusive behavior.
Education and Experience:
- Four or more years of professional experience in production management or a comparable position for the performing arts, events management, or similar field.
- Substantial knowledge of leadership, teamwork, and management principles for a diverse staff.
PHYSICAL DEMANDS/WORK ENVIRONMENT:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 85% office work at a computer (option to sit or stand).
- 15% standing, walking, bending, occasional lifting (at least 25 pounds).
- The noise level in the work environment is usually moderate.