Reports To: Chief Financial Officer, Woodruff Arts Center with dotted line to Chief Financial Officer, High Museum of Art
Employment Status: Regular/Full-time
Manages the daily operations of the accounting department. This includes financial reporting, budgeting, general ledger, accounts payables, accounts receivables, cash receipts, financial analysis, inventory, fixed assets and special projects.
Monday — Friday, 9 am — 5 pm, evenings and weekends required as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
• Manage the daily operation of the accounting department and accounting staff.
• Provides leadership to and effective management of the accounting staff including the continuing development of cooperative, communicative and productive working relationships.
• Responsible for training, monitoring the performance, professional development and evaluation of the accounting staff. Completion of annual evaluating for staff based upon the performance measurement.
• Assists Chief Financial Officer in the annual planning and budgeting process.
• Participate in meetings as required, i.e. exhibition related meetings and Woodruff Arts Center meetings.
• Maintain good working relationship with vendors, reconcile vendor statements and handle vendor correspondence. Fill out credit applications.
• Develops and implements operating and internal control procedures.
• Maintain existing and implement specific accounting policies, procedures and forms.
• Assists the Chief Financial Officer with overall planning and special projects for the Museum.
• Ensure that WAC has all the necessary vendor information for tax reporting
• Create and implement financial controls as specified by senior management.
• Coordinate with Retail Operations Manager Bi-annual physical inventory.
General Operating Budget:
• Consolidate annual budget and financial statements.
• Prepare and/or review, log, copy and transmit cash receipts for all departments on a daily basis.
• Process all invoices and purchase orders including distribution, approval, general ledger coding and batching.
• Audit petty cash.
• Maintain cash boxes and admission tickets for Front Desk Cashier.
• Prepare and distribute monthly department reports to department managers.
o Ensure that reports agree to monthly financial statements.
• Responsible for void checks/stop payments and transfers.
• Prepare and input journal entries.
• Approves all accounts payable vouchers, journal entries and cash receipt recaps.
• Assist in maintenance of chart of accounts.
• Input annual budget into a general ledger.
• Maintain the general ledger in a manner which ensures that all internal and external reports generated are accurate and in compliance with the generally accepted accounting principles.
• Generate reports for internal users.
• Maintains the Museum’s general ledger including preparation for review of monthly adjusting entries and supporting schedules.
• Prepare and monitor the annual budget in conjunction with senior management and Develop and ensure adherence to internal operating procedures.
• Assist in preparation of workpapers for annual audit.
• Coordinates year-end audit. Prepares all audit schedule, drafts of financial statements, notes, trail balances, etc. as required for audit.
• Coordinate the annual audit with outside auditors and WAC staff.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• A bachelor’s degree from a four-year college or university with a major in accounting or business.
• Five + years of accounting experience or experience in a nonprofit environment is preferred.
• Strong accounting, analytical, computer skills required.
• Excellent organizational, presentation and interpersonal skills.
• Ability to communicate effectively with a variety of audiences.
• Ability to monitor and control operating/capital expenditures.
• Problem solving ability a must.
• Ability to read, analyze and interpret general business periodicals and other related publications, catalogues and correspondence.
• Ability to write reports, business correspondence and procedures.
• Ability to effectively present information to museum staff and Board of Directors.
• Ability to interpret instructions furnished in written, oral, diagram and schedule form.
• Ability to solve problems and prioritize needs in a variety of situations where standardization is limited, and immediate decisions are necessary.
PHYSICAL DEMANDS/WORK ENVIRONMENT:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed.
• The noise level in the work environment is usually moderate.