The Woodruff Arts Center  
Alliance Theatre Atlanta Symphony Orchestra High Museum of Art

Principal Librarian ( Regular/Full Time)

Job Division: Atlanta Symphony Orchestra

DEPARTMENT: Administration
REPORTS TO: Vice President and General Manager

The Principal Librarian is responsible for running the day-to-day operations of the library, as well as managing the acquisition and preparation of performance materials for the Atlanta Symphony Orchestra. The Principal Librarian is a member of the Vice President and General Manager’s team charged with the overall artistic, operational and financial effectiveness of the ASO Library.

• Determine the appropriate music materials to be used for all orchestra services.
• Oversee music preparations, to include proofing and editing, bar numbers and/or rehearsal letters, cuts, edits, repair, and folder assembly; oversee the receiving, cataloguing, and return of rental materials.
• Coordinate and arrange music licensing for copyright permissions, including mechanical, synchronization and grand rights.
• Maintain knowledge of a variety of musical genres, including pops repertoire and film music.
• Manage the overall operational, budgetary, and financial responsibilities and activities of the library, including coding and authorizations.
• Maintain the ASO music collection and catalogue; oversee OPAS database with accurate performance histories, timings, and detailed instrumentations; oversee the ASCAP and BMI repertoire reports.
• Provide accurate repertoire instrumentations and timings to Operations, Artistic and Symphony Hall Live teams; ensure that instrumentations and music are available to the orchestra members in advance of services; provide ASO staff with up-to-date program information, including correct titles, movements and approximate timings.
• Supervise and manage ASO Library staff; provide oversight and direction for all library functions and tasks; organize work schedules, including rehearsal/concert coverage and vacation/sick time
• Responsible for the performance evaluations and maintenance of job descriptions for library staff.

The Principal Librarian is a full-time, exempt position. The hours and days of work may vary widely depending on the time needed to fulfill the responsibilities of the position; this position requires night and weekend work.

Education and experience:
• Degree in music or equivalent musical knowledge
• Library research skills and familiarity with reference sources
• Comprehensive knowledge of music theory, history, orchestration, instrument transpositions, clefs, foreign terms, publication editions, U.S. Copyright laws, licensing agencies, bow markings, and notation.
• Ability to transcribe parts and copy parts quickly and legibly using both computer notation software and hand manuscript notation; use binding equipment and photocopier.
• Proficiency with standard computer software programs and digital platforms in orchestra library work; knowledge of Microsoft Office, Windows, Word, Excel, Outlook, and OPAS a plus

Knowledge, Skills and abilities:
• Strong interpersonal and written/verbal communication skills with the ability to work with a diverse set of constituencies
• Ability to work independently and in a leadership role as well as a team
• Exemplary managerial, organizational, and problem solving skills
• Experienced in project planning, including time and personnel management
• Ability to handle multiple tasks accurately and concurrently while under deadlines
• Provide expertise and guidance to all who interact with the ASO Library

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Some standing, walking, bending, frequent use of hands, stooping and lifting (at least 30 pounds) is required.
• The noise level of the work environment is usually moderate.

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