Properties Manager (Regular/Full-Time)

Job Division: Alliance Theatre

Department: Alliance Theatre – Production
Reports To: Director of Production
FLSA: Exempt
Employment Status: Regular/Full-Time

The Alliance Theatre is committed to equity, diversity, and inclusion in all areas of our work, including play selection, casting, marketing and public relations efforts, education programs, recruitment of staff and volunteers, and the composition of the Board of Directors.

The Alliance Theatre is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, class, religion, country of origin, political belief, (dis)ability, age, gender identity, sexual orientation, protected veteran status, or any factor protected by law. Members of underrepresented groups are encouraged to apply.

As the department head, the Properties Manager manages the properties shop to plan, shop, build, and fabricate all set and hand props for the Alliance Theatre’s 12 annual productions, including LORT B and D stages, as well as Theatre for Youth and Families shows.

Work Schedule:
• Typically, Monday to Friday, 8am to 4:30pm, but late nights and weekends are common.

The Properties Manager supervises the following staff:
• Properties Master Artisan
• Properties Assistant/Buyer
• General Props Artisan
• Over-hire properties staff

Essential responsibilities include:
• Fabricate and build props in accordance with the Designer’s plans and elevations, which requires the ability to interpret theatrical drawings and knowledge of period styles.
• Long-range planning of the improvement of facilities, equipment and personnel for the Props department.
• Draft all technical drawings for props fabrication.
• Assist Designer and Technical Director with set details and set dressing.
• Oversee rental/borrowing of all necessary items and oversee the strike and return of all props.
• Maintain organization of Props shop and storage areas.
• Oversee repair and maintenance of all show and rehearsal props.
• Supply consumable items for each production.
• Organize and maintain all tools, vehicles and supplies for Props Department.
• Manage annual Props Department budget, keeping budgetary records and staying within the determined budget.
• Supervise rental of stock props to outside organizations.
• Supervise the hiring and scheduling of all job-in and full-time Props crew.
• Research the appearance of all props for historical accuracy in accordance with the determined time period or setting of the play.
• Supply Stage Management with all necessary rehearsal props.
• Drive the company van, which requires a valid Driver’s License.
• Maintain accurate inventory of stock and materials.
• Understand and effectively communicate the Alliance Theatre artistic vision.

Additional responsibilities may include:
• Lifting and transporting furniture.
• Word processing and general clerical duties.
• Mixing paint.
• Upholstery.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills and Abilities:
• Should have knowledge of and skills related to standard shop tools, including but not limited to woodworking, metal working, sewing, painting, etc.
• Should have knowledge of historic periods, styles, and décor.
• Must have complete proficiency with Microsoft Excel, including the ability to create and maintain complex accounting spreadsheets.
• Must demonstrate superior written and verbal communication skills.
• Must be incredibly organized and detail-oriented.
• Must be a self-starter who can take initiative as a crew leader.

Education and Experience:
• Three years of experience in a supervisory role in a prop shop.

Physical Demands/Work Environment:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 40 pounds) is needed.
• The noise level in the work environment is usually moderate.