The Woodruff Arts Center  
Alliance Theatre Atlanta Symphony Orchestra High Museum of Art

Vice President of Artistic Planning (Regular/Full-time)

Job Division: Atlanta Symphony Orchestra

Department: Artistic Administration
Reports To: Executive Director
FLSA: Exempt
Employment Status: Regular/Full-time

Prepare a multi-year, progressively more detailed plan for all classical and semi-classical series and concerts (artists, repertoire, series focus and direction) to ensure artistically optimal and efficient use of the orchestra’s time. Responsible for the planning and monitoring of all Artistic department budgeting lines, and for partnering with and providing current information to all departments who rely on program planning to set their budgets and plan their work. Participate (with Executive Director and General Manager) in the planning of media activities (radio, television, and recordings) related to classical programming.

Monday – Friday, 9am – 5pm, with some nights and weekends required as needed.

The VP of Artistic Planning is a full-time, exempt senior staff position, with variable hours and regular evening and weekend work hours. While conditions may alter the amount of time spent on any one area and may also alter functions associated with the position, the time spent on the position responsibilities can be expected to be as follows:
• Programming Duties 70%
• Administrative Duties 25%
• Operational Duties 5%

A. Programming
1. In conjunction with the Executive Director, Music Director, Principal Guest Conductor and senior leadership team, cast and develop the overall multi-year artistic strategy of the ASO—to include engagement of artists, repertoire and activities for all classical and semi-classical concerts. Provide input and oversight to, embrace, support and ensure the success of all programs managed by other departments (primarily education and ASH Live).
2. Identify, engage, negotiate fees, contract, pay and be responsible for the on-site care of all classical guest artists except those engaged by Atlanta Symphony Hall Live or certain education department programs.
3. Cultivate and maintain positive working relationships with artists and artist managements.
4. Continually search for and identify top-level artists, conductors, composers, program concepts, and other ideas to keep ASO programming artistically fresh, innovative, and in touch with the tastes of the Atlanta audience. Travel as necessary to evaluate or cultivate people and ideas for potential inclusion in ASO schedule.
5. Coordinate and convene regularly scheduled programming meetings with the Music Director, Executive Director, senior leadership of Marketing, Development, and Revenue Management, et al.
6. Attend, support, and participate in meetings of the Board and Board committees, as invited.

B. Administration
1. Consistent with the Master Agreement between the orchestra and management, in partnership with the Orchestra’s General Manager, maximize the scheduling of orchestra services, season schedules, schedule changes and rehearsal orders.
2. Supervise expense management for Artistic Department budget. Supervise or review drafting, negotiation, justification, management, and control of approved expenses.
3. Participate in the development of overall institutional policies and plans with other senior staff and the Executive Director (e.g., negotiating Master Agreement between management team and orchestra; developing grant proposals, new concert ideas, and programs with marketing and development; contributing to creation of a long-range plan for the organization).
4. Review overall Artistic Administration Department policies, staff structures and staff compensation levels.
5. Participate in the annual budget development and review process.
6. Disseminate personnel policies.
7. Mentor Artistic Administration staff, facilitating success of the department personnel by assessment of their work, coaching and performance review, and strategies for improvement.
8. Represent artistic and programming perspectives to donors, board members and volunteers.
9. As requested, meet and speak with community groups to increase awareness of and interest in the orchestra, and encourage greater involvement in all Atlanta Symphony Orchestra activities.
10. Assume other duties as assigned by the Executive Director.

C. Fundraising
1. Assist in building relationships with key donors and stakeholders to help raise funds for the ASO.
D. Operations
1. Serve as Manager on Duty as assigned, with overall responsibility for the performance as well as the safety and enjoyment of the audience.
2. When needed, serve as driver for guest conductors and/or guest artists.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:
• Bachelor’s degree minimum
• Minimum 5 years of professional experience working in the artistic planning field for a professional orchestra
• Extensive knowledge of the orchestral repertoire and requirements for performance Experience in developing repertoire plans and working with conductors
• Knowledge of contemporary conductors, instrumental and vocal soloists, composers, and other performers
• Experience in negotiating artist fees and repertoire Supervisory experience
• A love of music

Skills and Abilities:
• Excellent organizational skills
• Exceptional communication skills, both written and verbal Acute attention to details
• Ability to successfully administer many projects, immediate and long-range, simultaneously

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed.
• The noise level in the work environment is usually moderate.

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