MAB Shutdown: Frequently Asked Questions

The Memorial Arts Building will be shut down from December 24 – January 4, 2018 for necessary electrical work. This will require the Memorial Arts Building to be without power (heating, lights, etc.) for two weeks while this work is being completed.

You will only be affected by the shutdown if you work inside of the Memorial Arts Building or frequently travel to the Memorial Arts Building during your workday. Your daily coffee trips may also be affected as Octane Coffee will also be closed during this time.

 

The High Museum of Art, Bunzl, Twelve Eighty – Inspired Dining, The Woodruff Parking Garage (and parking garage elevators) will not be affected during the shutdown.

Yes! Twelve Eighty will be open and accepting reservations throughout the shutdown. Click here to reserve a table today.

Tasks may vary based on your job description, but see below for a handy checklist to review as you prepare to leave your workspace for two weeks.

 

Top Five Things to Do When Working Remotely:

  1. Prior to the shutdown, test your Virtual Desktop connection from home or outside of The Woodruff network if you plan to work remotely. Learn more about remote access here.
  2. Be sure you have installed Cisco Jabber on your cell phone or remote computer. This will allow you to receive calls and messages from your team or external callers.
  3. Take all plants, perishable food items and valuables with you when you leave before the shutdown.
  4. Unplug and store all small appliances or personal items in your workspace (e.g. fridges, heaters, fans).
  5. Communicate with your team members and supervisors. Who will be working remotely and on what dates? Who will be taking vacation during this time?

Here’s a checklist to run through before you leave your desk:

Items to Check

 

 

Set up an out-of-office notice on your email

      

Update your outgoing voicemail to reflect the shutdown and any vacation time

   

Store and secure any vital records and files

   

Take home living plants

   

Lock desks and filing cabinets

   

Take home valuable personal items

   
    

Kitchens and Break Areas

Turn off and unplug kitchen equipment (e.g. microwaves, kettles & toasters)

   

Turn off refrigerated drink coolers and hot water boilers

   

Remove all perishable food items from refrigerators

   

Space has been allotted in the Bunzl Building for employees who must be onsite during the shutdown. Please contact your supervisor to ensure you will have an available workspace in the Bunzl.

If you do not have access to a personal device at home, please contact your manager. He or she has the authority to request or purchase a device for you.

In the footer of The Woodruff Arts Center website homepage, you’ll see a link called Employees Only. This space has been set up as a resource for employees to learn about virtual desktop setup, contact Woodruff IT and more. Please note that you will be asked to enter your Woodruff username (first three digits of your last and first name) and your computer password.

 

Click here to go directly to the Woodruff IT Helpdesk.

 

You can also call the Helpdesk at 404.733.4357 (HELP). On site technology support hours are Tuesday – Thursday (9 AM – 5 PM).

Please make every effort to ensure you take all of your valuables with you when you leave the office on December 22. However, if you do leave something here, please contact Patrick Skaggs. The Facilities Department will work with you to set up a date and time to escort you to your office and pick up your valuables.

If you receive direct deposit, your paycheck will continue to be processed as normal. Members of The Woodruff Arts Center Human Resources Department will be onsite during the shutdown to ensure payroll efficiency.

The onsite Woodruff Box Office will be relocated to the High Museum of Art lobby during the shutdown. A separate table will be set up next to the High’s admissions desk. The Box Office hotline will still be available at 404.733.5000 or you may click here to reserve tickets online.

 

Please note that the Box Office hours will be Tuesday – Sunday from 12 PM – 5 PM.

You can find the employee checklist below:

Items to Check

 
 

Set up an out-of-office notice on your email

   

Update your outgoing voicemail to reflect the shutdown and any vacation time

   

Store and secure any vital records and files

   

Take home living plants

   

Lock desks and filing cabinets

   

Take home valuable personal items

   
    

Kitchens and Break Areas

Turn off and unplug kitchen equipment (e.g. microwaves, kettles & toasters)

   

Turn off refrigerated drink coolers and hot water boilers

   

Remove all perishable food items from refrigerators

   

All mail for Memorial Arts Building employees will be stored in the High Museum of Art mailroom through the shutdown. Quincy Loynes will remain as the point of contact for all mail.

If you have questions about mail you expect to receive, please email Quincy or call him at 404.733.4395. Held mail will be distributed upon the building’s reopening on January 5, 2018.

The Woodruff Arts Center Facilities Department will update employees with the status of the electrical system renovations through outlets such as What You Want to Know and The Lobby during the shutdown.

If there is a delay in the renovations, the Facilities and Communications departments will work closely to message the new opening date to employees and patrons.