MAB Shutdown: Frequently Asked Questions

The Memorial Arts Building will be shut down from August 19- August 27, 2018 for necessary electrical work. This will require the Memorial Arts Building to be without power (heating, lights, etc.) for a week while this work is being completed. Employees will return to work on Tuesday, August 28th.

You will only be affected by the shutdown if you work inside of the Memorial Arts Building or frequently travel to the Memorial Arts Building during your workday. Your daily coffee trips may also be affected as Octane Coffee will also be closed during this time.

 

The High Museum of Art, Bunzl Administrative Building, The Woodruff Parking Garage (and parking garage elevators) will not be affected during the shutdown.

No! Twelve Eighty will not be open during this shutdown. You may get grab-and-go lunches at CJ’s in the Taylor Lobby of the High. Or catering will be available if you need any meals prepared for meetings or events. Contact Trey Harrison at 404.733.5249 or email  trey.harrison@woodruffcenter.org  if you need to make catering arrangements for or during the shutdown.

Tasks may vary based on your job description, but see below for a handy checklist to review as you prepare to leave your workspace for two weeks.

 

Top Five Things to Do When Working Remotely:

  1. Prior to the shutdown, test your Virtual Desktop connection from home or outside of The Woodruff network if you plan to work remotely. Learn more about remote access here.
  2. Be sure you have installed Cisco Jabber on your cell phone or remote computer. This will allow you to receive calls and messages from your team or external callers.
  3. Take all plants, perishable food items and valuables with you when you leave before the shutdown.
  4. Unplug and store all small appliances or personal items in your workspace (e.g. fridges, heaters, fans).
  5. Communicate with your team members and supervisors. Who will be working remotely and on what dates? Who will be taking vacation during this time?

Here’s a checklist to run through before you leave your desk:

Items to Check

 

 

Set up an out-of-office notice on your email

        

Update your outgoing voicemail to reflect the shutdown and any vacation time

     

Store and secure any vital records and files

     

Take home living plants

     

Lock desks and filing cabinets

     

Take home valuable personal items

     
       

Kitchens and Break Areas

Turn off and unplug kitchen equipment (e.g. microwaves, kettles & toasters)

     

Turn off refrigerated drink coolers and hot water boilers

     

Remove all perishable food items from refrigerators

     

Space has been allotted in the Bunzl Building for employees who must be onsite during the shutdown. Please contact your supervisor to ensure you will have an available workspace in the Bunzl.

You can use your personal computer and phone. Please be sure your computer is set up, in advance with the VDI (virtual desktop). If you do not have access to a personal device at home, please contact your manager.

At the bottom of The Woodruff Arts Center website homepage, you’ll see a link called “Employees Only”. This space has been set up as a resource for employees to learn about virtual desktop setup, contact Woodruff IT and more. Please note that you will be asked to enter your Woodruff username (first three digits of your last and first name) and your computer password. Click here to go directly to the Woodruff IT Helpdesk. You can also call the Helpdesk at 404.733.4357 (HELP).

The departments with open access to the building will be Security, IT and Engineering.  Building will be closed to all others.  Should someone need business critical item(s) from their office we will provide a safety escort on a one-off basis as needed.  Security will be the point of contact for safety escort and Engineering will provide the escort.  Please make every effort to ensure you take all your valuables with you when you leave the office on August 17.

If you receive direct deposit, your paycheck will continue to be processed as normal. To ensure payroll efficiency, those members of the Woodruff Arts Center Human Resources Department will be onsite during the shutdown. If you have any questions about receiving a check via mail during the shutdown, please contact Quincy Loynes quincy.loynes@woodruffcenter.org

The onsite Woodruff Box Office will be relocated to the High Museum of Art lobby during the shutdown. A separate table will be set up next to the High’s admissions desk. The Box Office hotline will still be available at 404.733.5000 or you may click here to reserve tickets online.

 

Please note that the Box Office hours will be Tuesday – Sunday from 12 PM – 5 PM.

You can find the employee checklist below:

Items to Check

 
 

Set up an out-of-office notice on your email

     

Update your outgoing voicemail to reflect the shutdown and any vacation time

     

Store and secure any vital records and files

     

Take home living plants

     

Lock desks and filing cabinets

     

Take home valuable personal items

     
       

Kitchens and Break Areas

Turn off and unplug kitchen equipment (e.g. microwaves, kettles & toasters)

     

Turn off refrigerated drink coolers and hot water boilers

     

Remove all perishable food items from refrigerators

     

All mail for Memorial Arts Building employees will be stored in the High Museum of Art mailroom through the shutdown. Quincy Loynes will remain as the point of contact for all mail.

If you have questions about mail you expect to receive, please email Quincy or call him at 404.733.4395. Held mail will be distributed upon the building’s reopening on August 28, 2018

If there is a delay in the renovations, the Facilities and HR departments will work closely to message information to employees and patrons.

Yes, Woodruff Finance will issue checks on Thursday, August 23 during the closure.  If you have invoices to be paid, please submit the check request to your Art Partner A/P representative as quickly as possible.  The Woodruff Finance suite in the MAB will be open through Friday, August 17 and can accept physical copies of the invoice through that date.  If you have invoices to submit while the MAB is closed, you can deliver the invoice to Finance’s temporary location  in the High Bunzl building.   In addition, you may scan all authorized invoices (that are signed and coded) and email them to WAC A/P at:  wacap@woodruffcenter.org